American Long Distance Hiking Association - West

Board Positions

PRESIDENT

Main responsibility is to lead the board and set agendas on a monthly basis and help facilitate member's desires for the club into action by engaging the board to do the behind-the-scenes work. The president works closely with the treasure on budget, the VP on big guys picture ideas, and the secretary on communications with our members. In addition, the president communicates with outside media, and others seeking information about ALDHA-West and acts as the spokesperson/public image of the organization. He or she works with business donors for gear donations to be used during the year at events; works with agency trail partners to help support fundraising efforts for trails; is the voice of the long distance trail user; helps foster a mutually beneficial partnership with stakeholders from a wide variety of trails-orientated groups; extensive event planning and management to identify annual events, help organize events with site location, menu, registration and general organization.


VICE PRESIDENT

The main responsibility of the Vice President is to help lead the board and set agendas on a monthly basis and help facilitate member's desires for the club into action by engaging the board to do the behind-the-scenes work. The Vice President works closely with the President, Treasurer and Secretary (Executive board members) on a budget, planning of events, big picture ideas, and communications with our members. In addition, the Vice President communicates with outside media, and others seeking information about ALDHA-West and acts as one of the two main spokesperson/public image of the organization. They may be asked to work with business donors for gear donations to be used during the year at events; works with agency trail partners to help support fundraising efforts for trails; is the voice of the long distance trail user; helps foster a mutually beneficial partnership with stakeholders from a wide variety of trails-orientated groups; extensive event planning and management to identify annual events, helps organize events with site location, menu, registration and general organization.

The Vice President is also the first person in the line of succession. In the case of the current President having to no longer fill their board term for whatever reason; medical, death, family, etc…the Vice President will assume the position of President until the term is served. In addition, if the President is going to be on an extended trip the President will ask the VP to fill their duties for a limited amount of time in the absence with board consent.


SECRETARY/WEB CONTACT

Responsible for membership database: Maintain Wild Apricot membership membership database, enter manual renewals, assist members with any issues relating to membership. Responsible for working with board on Gazette content, schedule and posting on the website and distribution via social media. Responsible for working in conjunction with the board on social media outlets for distribution of upcoming events, hiker happenings, general information surrounding the long distance hiking community, etc...social media outlets at this time include: Instagram, Facebook, Twitter, Eventbrite. Responsible for meeting minute distribution to the board after each meeting and storing minutes in Google Drive.

Responsible for receiving information from web contact email and responding or disseminate email to appropriate board members for response. Responsible for email communication to members/contacts via WildApricot system. Responsible for posting and maintaining event registrations through the website, assisting members in any payment/registration issues that arise.

TREASURER

The treasurer has charge and custody of and is responsible for all funds and securities of the corporation. Receives and gives receipts for moneys due and payable to the corporation from any source what­soever. Deposits all moneys in the name of the corpora­tion in banks or other depositories as shall be selected by the board of directors. Files tax returns with Internal Revenue Service. Determines pricing for and profitability of all events. Performs all of the duties incident to the office of treasurer and such other duties as from time to time may be assigned to them by the president or by the board of directors.

AT-LARGE BOARD MEMBERS (5 positions)

These positions are for those able and willing to take on special projects, or gather others into special teams to help with events, communications or outreach. They participate in coordination of Rucks and The Gathering, including finding speakers, securing venues, event promotion, and other logistics. They are part of the planning process, examining broader perspectives and issues of long-distance hiking beyond Triple Crown. They promote ALDHA-West locally in the community, hiking organizations and wilderness programs. A board member will be asked to head up specific tasks, such as Martin Papendick Award nominations and presentation, or coordinating volunteers for PCT Days.

Responsibilities for all board members:

  • To participate in the establishment of ALDHA-West’s mission and goals and to review them periodically for updates and appropriate changes.
  • To serve as spokesperson for ALDHA-West and to create interest and enthusiasm for the long distance hiking in the hiking community and among members by bringing them up-to-date on the on its programs.
  • To participate in programs which increase awareness of ALDHA-West programs.
  • To review and evaluate achievement of ALDHA-West goals and strategies.
  • To attend meetings and to familiarize themselves with the issues discussed. The board meets monthly, usually by phone or Skype.
  • To serve a two year term with up to three consecutive terms before at least a one-year break is required before being elected again.
  • To serve on one or more of the Board’s Committees.
  • To assist in the identification (and recruitment) of key volunteers for Board, program and fund raising activities.
  • To assist in the identification and cultivation of prospective individual, corporate and foundation donors who are capable of making gifts to the ALDHA-West.
  • To participate in ALDHA-West related events whenever possible (minimum 2 Rucks and the Gathering)


©2018 ALDHA-West

ALDHA-West is a 501(c)3 non-profit organization.

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